QuickBooks ProAdvisor • Contractor Bookkeeping
Bookkeeping for Contractors Who Would Rather Be Running the Job.
Contractor bookkeeping should do more than keep your accounts reconciled. Get clear job costing, organized subcontractor and payroll records, Washington sales tax and B&O support, L&I reporting, and tax-ready books, without spending your nights inside QuickBooks.
Based in Woodland, WA • Serving contractors nationwide • QuickBooks Online support
Contractor Bookkeeping
Revenue looks good. But are the jobs actually making money?
Contractor bookkeeping gets complicated fast. Materials hit one card, fuel hits another, employees are on payroll, subcontractors need 1099s, equipment is financed, customer payments are coming in and expenses need to be connected to the jobs they belong to.
If everything is simply categorized and reconciled, your Profit & Loss may look fine while individual jobs are telling a very different story.
Contractor Bookkeeping & Tax Support
More than bookkeeping. Support for the financial side of your business.
Contractors have more moving pieces than most businesses. Jobs, materials, subcontractors, payroll, sales tax, L&I and taxes all need to work together. I help keep those pieces organized so you have reliable numbers throughout the year.
Job Costing
Track income, materials, labor, subcontractors and other expenses to the jobs they actually belong to so you can see what each project is really earning.
Monthly Bookkeeping
Bank and credit card reconciliations, transaction review, financial reporting and ongoing bookkeeping throughout the month.
Subcontractors & 1099s
Keep subcontractor payments organized throughout the year and handle year-end 1099 preparation and filing.
Payroll Oversight
Review payroll activity, make sure payroll is recorded correctly in QuickBooks, and keep payroll-related accounts organized and reconciled.
Sales Tax & B&O
Washington sales tax and B&O reporting support, including taxable and non-taxable transaction review, reconciliation and filing.
L&I Reporting
Help keep Washington Labor & Industries reporting organized using accurate payroll and employee information.
Vehicles & Equipment
Properly track equipment purchases, vehicles, loans, financing and business-use expenses inside QuickBooks.
QuickBooks Cleanup
Behind or unsure whether your books are right? I clean up past bookkeeping and build a better system moving forward.
Year-End Tax Preparation
Because bookkeeping and taxes are connected, I can prepare your business and individual tax returns or work directly with your CPA to make sure your books are organized and ready for year-end.
Better Numbers
Know what is happening before the end of the year.
The goal isn’t simply to make QuickBooks look tidy. Your bookkeeping should give you information you can use while you’re pricing jobs, making purchases and running your contracting business.
- Which jobs are actually profitable
- Where material and labor costs are increasing
- How much cash is really available
- What subcontractors are costing the business
- Whether customer balances are getting out of control
- Whether sales tax and B&O are being tracked properly
- Whether your books are ready for tax time
- Whether your QuickBooks reports can actually be trusted
Who We Work With
Bookkeeping for construction, trades and field-service businesses.
Every contractor operates a little differently, so your bookkeeping system should be built around your workflow — not forced into a generic setup.
How It Works
We get the books organized — then keep them that way.
Review
I look at your current QuickBooks file, bank accounts, credit cards, payroll setup and reporting to see what’s working and what needs attention.
Clean Up & Build
If necessary, we’ll bring the books current and build a cleaner contractor-focused workflow for jobs, expenses, payroll, subcontractors and reporting.
Stay Current
With ongoing bookkeeping, your accounts stay reconciled and your financial information stays current throughout the year.
The Cascade Difference
Your books shouldn’t sit untouched until month-end.
I stay involved throughout the month instead of disappearing until it’s time to send a report.
That means your books stay current, questions get addressed sooner, and you have a clearer picture of what is happening in your business throughout the month.
You’ll also work directly with me. When something doesn’t make sense, you can ask a question and get a real answer in plain English — not accounting jargon.
Contractor Bookkeeping Support
Spend less time figuring out QuickBooks and more time running your business.
Whether your books need cleanup, your job costing needs work, or you’re ready to hand off the bookkeeping altogether, we’ll start by looking at where things stand today.
Frequently Asked Questions
Questions about bookkeeping for contractors?
Here are a few of the questions I hear most often from contractors and construction businesses.
Do you specialize in bookkeeping for contractors?
Yes. I work with contractors and trades and understand the additional bookkeeping needs that come with job costing, subcontractors, equipment, payroll, sales tax and project profitability.
Can you help me see which jobs are actually profitable?
Yes. Job costing is one of the most important parts of contractor bookkeeping. I can help organize income, materials, labor, subcontractor costs and other job expenses so your QuickBooks reports give you a clearer picture of profitability by project.
Can you clean up contractor books that are already behind?
Absolutely. Cleanup and catch-up bookkeeping is a major part of what I do. I’ll review your existing QuickBooks file, reconcile your accounts, correct prior bookkeeping issues and create a better system moving forward.
Do you handle Washington sales tax and B&O tax?
Yes. I provide Washington sales tax and B&O reporting support, including sales tax reconciliation, taxable and non-taxable transaction review and filing.
Can you help with Washington L&I reporting?
Yes. I provide L&I reporting support for Washington businesses and help keep payroll and employee information organized for quarterly reporting.
Do you process payroll?
I provide payroll oversight rather than acting as the payroll processor. I review payroll activity, make sure payroll is recorded correctly in QuickBooks and help keep payroll-related accounts reconciled and organized.
Do you handle 1099s for subcontractors?
Yes. I can help track subcontractor payments throughout the year and prepare and file required 1099s at year-end.
Can you prepare my taxes too?
Yes. I provide tax preparation in addition to bookkeeping. Keeping your bookkeeping and tax preparation connected can make year-end much smoother because your financial records have already been maintained throughout the year.
Do you only work with contractors in Washington?
No. Cascade Bookkeeping Solutions is based in Woodland, Washington and provides remote bookkeeping services to contractors throughout the United States. Washington-specific services such as B&O, sales tax and L&I reporting are available for Washington businesses.
How much does contractor bookkeeping cost?
Monthly bookkeeping starts at $350 per month. Cleanup, catch-up bookkeeping and more complex contractor accounts are priced based on the amount of work and complexity involved.
Let’s Get Your Books Working For You
You run the jobs. I’ll help keep the numbers organized.
Whether you need a QuickBooks cleanup, better job costing, Washington reporting support, tax preparation or someone to handle the bookkeeping going forward, we’ll start by looking at what you have now and what you actually need.